How to disagree constructively

I’ve been in my fair share of meetings and have noticed that the best collaborators and leaders do one thing especially well: they know how to disagree constructively. That is, they can express a conflicting point of view in a way that moves the conversation forward and keeps the focus on the ideas instead of the people.

This skill also happens to be one that less effective communicators stumble over frequently, either by failing to voice their opinions assertively enough or bruising egos and their reputation along the way.

Liane Davey recently wrote an article in HBR with actionable advice for improving how you communicate a differing perspective. The key recommendations are:

1. Use “and” instead of “but.” It’s not necessary for others to be wrong for you to be right. Rather than try to override someone else’s idea, just add your reality. For example, “You think we should do X and I’m proposing Y. What are our options?” This engages your teammates in problem solving instead of competition.

2. Use hypotheticals to get people imagining a different scenario. This is especially effective if people don’t seem receptive to your ideas. For instance, “I hear your concern about XYZ. If we could address it, what could the campaign look like?”

3. Focus on the underlying goal. When you disagree with an idea, start by trying to understand what’s behind the suggestion. For example, “I’m surprised you suggested XYZ. What’s your aim in doing that?” Many conflicts arise over approach as opposed to the end goal. If you can agree that the problem you’re both trying to solve is the right one to prioritize, that’s common ground to start looking for a solution.

4. Ask about the impact. If you have concerns about a plan of action, ask people to think through the impact of implementing it. For instance, “How will this launch affect XYZ?” The key here is showing that you’re genuinely open to ideas and curious about the right approach.

5. Ask for help. If something really catches you off guard, be a bit self-deprecating. For example, “I think I’m missing something here. How will this help us with XYZ?” Be careful that your questioning doesn’t come off as insincere or leading. As with #3, people can quickly sense whether you’re making a real effort to understand someone’s reasoning.

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